KES - Volunteer Registration

Volunteer Registration

REGISTRATION

Persons who volunteer in the schools will be asked to provide information and to select the types of volunteer activities in which they are interested. Volunteers are requested to use a school's designated computer to submit their registration on the WCPSS Intranet site or go to the WCPSS Customer Service Center at 3600 Wake Forest Road, Raleigh, NC and register on one of the designated computer for customers. You also can come to our Media Center and complete your application on one of the designated computers. The process only takes a moment and our Media Center staff will be happy to help you.

Once registration is submitted, a volunteer number will be assigned. The volunteer number may be provided on individuals reactivating their registration to eliminate duplications and quicken the clearance process. Registration in Spanish is also available.

SCREENING

Applicants for Level 2 of higher activities would take part in a school-led orientation. Applicants for Level 3 of higher activities would have a criminal background check. Any checks that indicate a criminal arrest are reviewed by WCPSS Central Services Volunteer Administration.

Wake's advanced registration and screening system helps the school system stay informed through an ongoing link with the North Carolina Administrative Office of the Courts. With the addition of the program's link in 2006, additional criminal background checks are not necessary with a volunteer's registration in activities for Level 3 or higher after the initial check is complete. Volunteers who have previously registered must reactivate their status if they plan to participate another year. Annual reactivation accurs after July 1 of every year.

LOGGIN VOLUNTEER HOURS

Volunteer data is important for many practical reasons such as looking at new opportunities for improvement, and reporting and acknowledging the vast number of hours donated to service. Please use the following steps to log your volunteer hours.

Go to www.wcpss.net/volunteer
Click on timesheets in the top left corner of the page.
Login with your name and volunteer registration number.

Persons volunteering for Levels 1 and 2 activities will be asked their name, address, phone number and e-mail address. The computer screen provides a checklist of Levels 1 and 2 volunteer activities.

Level 1

Activity takes place with supervision and involves little or no student contact.
Public Setting.
Staff or other adults can enter and observe at any time.
No solitary time with student.
Always within unbroken view of school staff or multiple adults.

Examples: clerical work for teacher, telephone volunteer, media center volunteer, beautification volunteer, resource speaker.

Level 2

Activity takes place in classroom or other group setting.
Public setting.
Staff or other adults can enter and observe at any time.
No solitary time with student.
Always within unbroken view of school staff or multiple adults, but ability of staff to monitor volunteer's interactions with students is limited by own responsibilities or other factors.

Examples: classroom assistant, field day volunteer, test proctor, front office helper, room parent.

Persons volunteering for Levels 3 and 4 activities will be asked to provide their name, address, phone number, e-mail addresses, as well as birth date, driver's license number, social security number and address for residences during the last seven years. The screen provides a checklist of Levels 3 and 4 volunteer activities.

Level 3

Activity involves direct contact with students under limited supervision by school staff.
Activity takes place in classroom or other group setting.
Could have solitary time with students of short education.
May be outside of view of school staff or multiple adults for brief periods.
May involve access to confidential student information.

Examples: field trip chaperone, one-on-one tutoring outside the classroom, dance chaperone, club sponsor, health room assistant.

Level 4

Activity allows unsupervised contact with student on or off campus.
Private stting in home or community.
Extended solitary time with a student.

Examples: overnight field trips, tutoring, extended out-of-school activities, Communities In Schools volunteer, off-campus mentoring.

For more information about volunteering you can visit www.wcpss.net/volunteer